Privacy Policy
Dr. Martin Luther King Jr. Academy • Family & Community Directory
This directory is a non-commercial community project built by a parent for our school to help Dr. Martin Luther King Jr. Academy families connect for playdates, carpools, birthday parties, and school community events. We take the privacy of our students and families very seriously. This policy explains in straightforward, plain language what data we collect, who can access it, and your rights under California law.
1. Strictly Opt-In via Direct Form Submission
This directory is entirely voluntary. It only contains information from parents and guardians who affirmatively chose to opt in by completing and submitting a directory form. We do not secretly scrape student information, nor do we auto-enroll families without their express consent. If you did not fill out a submission form, your information is not in this directory.
2. Information We Collect (California Notice at Collection)
When you submit your family information, we collect only what you choose to share:
- Student Details: First and last name, grade level, classroom teacher, and optional student notes.
- Caregiver Details: Caregiver name(s), relationship to student, phone numbers, and email addresses.
- Family Edits & Feedback: Any voluntary updates, corrections, or notes submitted by you.
- Operational Usability Data: Anonymous diagnostic telemetry (such as page response speed and system error rates) used solely to keep the site functioning reliably.
3. We Do Not Sell Data or Give It to Third Parties
Our Plain Language Commitment:
We do not sell your data or give it to third parties (other than the directory administrator, who can see everything in the directory). In accordance with the California Consumer Privacy Act (CCPA / CPRA) and the California Student Online Personal Information Protection Act (SOPIPA):
- We never sell, rent, license, or monetize your or your children’s personal information.
- We never share family data with advertisers, marketing companies, or data brokers.
- We do not build commercial profiles of students or use student data for targeted advertising.
- Essential Infrastructure: Like almost all modern web applications, the directory is hosted on secure cloud infrastructure (Google Cloud / Firestore) and uses transactional email services solely to store data securely and send authentication links. These providers act strictly on our behalf under confidential terms and cannot use your data for their own purposes.
4. Who Can Access Directory Data: Families & Authorized School Staff (FERPA Criteria)
Access to student and caregiver contact details in the directory is strictly restricted to verified members of our school community:
A. Enrolled School Families
Parents and legal guardians of currently enrolled Dr. Martin Luther King Jr. Academy students can browse the directory by unlocking with the shared directory passcode or signing in with their registered caregiver email address.
B. Authorized School Staff & Educational Officials (FERPA School Official Criteria)
In alignment with the Family Educational Rights and Privacy Act (FERPA, 34 CFR § 99.31(a)(1)) and California student privacy standards, school officials with a legitimate educational interest may be granted access to the directory as part of an authorized viewer list access group.
- Eligible Roles: Classroom teachers, instructional aides, school office staff, and PTA room parent coordinators who require contact information to coordinate classroom activities, plan school events, and communicate with families.
- Strictly Read-Only Access: Authorized viewers receive read-only permissions to browse student cards, view grade rosters, search, and perform bulk contact actions (such as copying email lists for classroom announcements). Viewers cannot edit student cards or family contact information (unless separately listed as a caregiver on a card).
- No Administrative Dashboard Access: Authorized viewers have no access to the administrative moderation dashboard, system logs, database backups, or synchronization tools.
- Vetting & Audit Trail: Viewer email addresses must be individually vetted, authorized, and maintained by the directory administrator. All logins are authenticated via Google SSO or email verification links and logged for security accountability.
- Non-Commercial Educational Use Only: School staff and authorized viewers are prohibited from sharing or disclosing directory contact information to third parties or using it for commercial purposes or solicitations.
- Privacy Controls Respected: If a family chooses to mark a student or caregiver profile as "Hide from Directory" or requests removal, their listing is completely concealed from authorized viewers, just as it is from enrolled families.
5. Directory Administrator Access & Contact Instructions
The directory administrator (the only directory administrator is me, Kieran Culligan) is the parent coordinator who manages the software and maintains the directory for our school community. The directory administrator can see everything in the directory (including all student records, caregiver contacts, submitted form responses, and requested edits) in order to verify records, assist families, and ensure the directory remains safe and up to date.
Please contact the directory administrator directly if you want information on how they intend to handle data, if you want details on how records are stored, or if you wish to inspect, update, hide, or completely remove your family’s information.
Direct Contact: kieran.culligan+directory@gmail.com
6. Performance, Usability Data & The 180-Day Retention Rule
We may use your data to improve the performance and usability of our site (for example, identifying slow page loading times, fixing broken buttons, or improving navigation).
Our 180-Day Maximum Retention Rule:
- All operational and usability data used to monitor site performance is completely anonymized so that it cannot be tied to any student, family, or individual account.
- All such anonymized performance and usability data is not kept for more than 180 days. Technical logs older than 180 days are permanently deleted.
- Directory contact records are retained only while your student attends MLK Academy and you remain opted in.
7. Your Rights Under California Law (CalOPPA & CCPA)
California law provides families with specific rights regarding their personal information:
8. Data Protection & Security
We implement industry-standard safeguards to protect community data, including encrypted HTTPS connections, secure session authentication, and restricted administrative controls.
9. Contacting Us
For questions about this policy, questions about how the administrator handles directory data, or to request updates or deletion of your family information:
Dr. Martin Luther King Jr. Academy Family Directory
Attention: Kieran Culligan, Directory Administrator